Association of Anaesthesia Associates (AAA)
Privacy Notice
How is your information is used
- Who is collecting the data?
The AAA collects the data and it is normally controlled and processed by the officer designated as the Treasurer. The President, Vice President and Secretary may also access the data if there is a business need to do so.
- What data is being collected?
We store your,
Name, address, contact number, contact email, Date of Birth
Role, GMC Number, Place and location of work
Details of membership fees and payments
We ask for these details to be able to contact you effectively, and to help track and monitor the spread of the Anaesthesia Associate role in the UK.
| Purpose | Data (key elements) | Basis |
| Enquiring about our organisation and its work | Name, email, message | Legitimate interests - it is necessary for us to read and store your message so that we can respond in the way that you would expect. |
| Subscribing to email updates about our work | Name, email | Consent - you have given your active consent. |
| Signing up as a member | Name, email | Contract - by paying your membership fees you have entered into a contractual relationship with us as set out in our membership terms and conditions. |
| Website functionality | Website activity collected through cookies | Legitimate interests - it is necessary for us to store a small amount of information, usually through cookies, to deliver functionality that you would expect, such as remembering the contents of your order before you have fully completed the process. |
- What is the legal basis for processing the data?
We use your data with your consent. When you join the Association, you are agreeing to us collecting and storing the details listed in ‘What data is being collected’.
- Will the data be shared with any third parties?
We will not share your name, email address or contact number with any third party without your explicit consent. We may share the name of your place of work to interested parties and in any promotional material. Interested parties may include the Royal College of Anaesthetists, Health Education England, the Department of Health and Social Care and Trusts/individuals interested in training AAs.
We will share your email address when required with our annual conference provider with to allow promotion of the event.
- How will the information be used?
Your information will be used to further the aims of the Association, primarily the promotion of the Anaesthesia Associate role and goal of working towards completion of GMC regulation of AAs. This may mean sharing of employer names.
We will use your email address as the Associations main method of contacting you. We will use it to inform you of important developments regarding AAs, when we need your feedback, to inform you of activities of the Association.
- How long will the data be stored for?
We may store your details for up to 6 years (do we want to increase this??) from your last payment with the association. We will ask for your confirmation (via email) if we wish to extend this time so that we may continue to contact Anaesthesia Associates who are not members of the Association.
- What rights does the data subject have?
You have the right to request any data we hold about you. You can ask for this to be deleted or amended if incorrect at any time. You can do this by using the contact form or email address at the bottom of this page.
Your Membership account shows some of the data we hold on you and can be updated manually by the member as required.
- How can the data subject raise a complaint?
You can raise a complaint directly with the Association’s President who will investigate any complaint regarding your data, this may include discussion with the data controller and/or the committee. The outcome of the complaint will be fed back to the complainant.
